An invoice documents a transaction and requests payment. Clear fields and accurate arithmetic can make an invoice easier to review, reconcile, and pay, while the fields required for tax or accounting purposes vary by business and jurisdiction. This tool creates a client-side PDF from the details you enter. The sections below cover common invoice fields, practical payment terms, and what this PDF export does and does not guarantee.
Common Invoice Fields and Why Requirements Vary
Many invoices identify the seller and customer, give the invoice number and issue date, describe each item or service, show quantity and unit price where relevant, separate discounts and tax, and state the amount due and payment terms. Tax or VAT invoices may require additional information such as a supply date, registration number, tax rate by item, exemption reason, or legally registered name and address. Requirements differ by jurisdiction, transaction, customer status, and tax registration. This tool provides business and client details, invoice dates, line items, one invoice-level tax rate, discount, currency, and payment terms; it does not determine whether your invoice is legally compliant or supply every tax field. Check the rules that apply to your business and transaction before sending it.
Payment Terms That Are Easy to Understand
Choose payment terms that match your agreement with the customer and show a clear due date when possible. Net 15, Net 30, and Net 60 describe the number of days after the invoice date when payment is due, but the customer contract or local rules may control. The tool calculates a due date from the invoice date and selected term; confirm that date against your agreement, supply date, payment method, and any public-sector or customer procurement rules. If you offer an early-payment discount or late charge, state the conditions clearly and confirm that the charge is permitted and properly agreed to under applicable law. This tool does not track payments or enforce terms.
What This PDF Export Does and Does Not Guarantee
PDF is a convenient, fixed-layout format for sharing a copy of the invoice, but no file format is universally required or automatically accepted by every customer or accounting system. This tool creates a PDF in your browser with jsPDF; it is not a tax filing, certified invoice, digital signature, audit trail, or guarantee of PDF/A or accounting-software compatibility. Review the rendered document, keep your own records, and follow the customer's delivery requirements. Including the invoice number, amount, and due date in the email body can also help the recipient route the document, but it does not replace any required invoice information or payment record.